EndNote Tips, Part 2

I learned something new about EndNote again yesterday and wanted to share it. At this rate, I’m going to have to make this a regular series: “things I didn’t know you could do with EndNote”.

Yesterday I met a PhD student who’d asked me to help her out as she was having trouble getting started with EndNote. After we went through the basics, she asked if there was a way of creating a reference list in Word without having to insert EndNote citations throughout her text – as she’d already written most of her thesis and didn’t want to have to go back over the whole thing to sort out the citations. I had no idea whether you could do this or not but found two different solutions, one of which is perfect for her situation.

Solution 1) Make sure you’ve got all your references ready in your EndNote library. Make sure the Output Style is the one you want to use. Select all the references you want to use for your reference list. Right-click on the selected references and choose “Copy Formatted”. Open up your Word document and paste in the reference list. Voila! The reference list is inserted as plain text, so if there are any errors you have to delete the reference, change it in EndNote and copy and paste it all over again. This solution was perfect for my student, who didn’t have time to do what I probably would have done, which would be inserting EndNote citations throughout each chapter and then cutting and pasting the automatically generated references into a separate document. This solution would also be useful for people who want to create an annotated bibliography and have already got all the references in EndNote.

Solution 2) This is slightly different, and is more useful for people who are creating bibliographies at the end of a document, and want to include references for things they haven’t cited in their text. Go to the end of your text and insert a citation for the item you want to include. Right-click on the citation and select “Show Only in Bibliography”. It’s as easy as that! The citation will disappear, but the reference will stay in your reference list. If you have to do it for multiple items, it’s easiest to choose “Edit and Manage Citations” from the EndNote tab on the Word ribbon. Then, you need to select each citation in turn from the list in the box that appears, and choose “Show Only in Bibliography” from the Formatting drop-down menu for each citation. Once you’ve done them all, press OK and your citations should all disappear.

Endnote screengrabLike my previous post about EndNote, I’m sure this isn’t a new tip for everyone! However, it’s something I’ve not come across before and it might be helpful to others out there who are struggling to wade through the EndNote manual.


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One response to “EndNote Tips, Part 2

  1. Pingback: Library Links, 23rd January 2015 | Latest Library Links

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